Privacy Policy

Last updated: October 2026

1. Controller and contact

The controller responsible for the processing of personal data is:
Coubertin meets Dunant (hereinafter “CmD”) Weinbergstrasse 30 CH-8280 Kreuzlingen Email: kontakt@coubertin-meets-dunant.ch

2. Scope

This policy applies to the website [https://www.coubertin-meets-dunant.ch/en/home] and to the processing of personal data in connection with our programmes and activities. It is governed by the Swiss Federal Act on Data Protection (FADP). Where the EU General Data Protection Regulation (GDPR) applies in individual cases, its requirements apply in addition.

3. Type and purpose of data processing

a) Operation of the website (server log files) When you access the website, the hosting provider records technically necessary data: URL of the page accessed, date and time, status code, amount of data transferred, browser type and version, operating system, referrer URL and IP address. The purpose is to ensure the secure and stable operation of the website. The data is deleted or anonymised after [7 / 30] days.

b) Contact enquiries If you write to us, we process the information you provide (name, contact details, email address, content of your enquiry) in order to respond to your request.

c) Newsletter If you subscribe to our newsletter, we store your email address [and your name]. Subscription takes place using the double opt-in procedure: you receive an email and confirm your subscription by clicking the link it contains. You can unsubscribe at any time via the unsubscribe link in the newsletter or by emailing us. We then delete your data. We use HubSpot Ireland Limited, Dublin, Ireland, to send the newsletter. The service stores [where applicable, data on email opens and link clicks in order to improve the newsletter]. The provider’s privacy policy: [https://legal.hubspot.com/privacy-policy].

d) Donations For donations, we process the selected payment method, your personal details (name, email address, address) and your donation history. We do so in order to process the donation, issue donation receipts and meet our accounting obligations. Online donations are processed via RaiseNow AG, Zurich, Switzerland (Hardturmstrasse 101, 8005 Zürich). The data you enter is transmitted to the provider in encrypted form. RaiseNow privacy policy: https://www.raisenow.com/en-ch/privacy-policy

e) Social media (Instagram and LinkedIn) Our website links to our profiles on Instagram and LinkedIn. We do not use like or share buttons. You are only taken to the respective operator’s platform when you click a link. There, the operator processes your data in accordance with its own privacy policy: Instagram https://privacycenter.instagram.com/policy, LinkedIn https://at.linkedin.com/legal/privacy-policy. If you interact with us on our profiles (comments, messages), we process this information in order to reply to you.

f) Programmes, camps and events For programmes such as the “United Camps”, we process data relating to participating children and young people and to their parents or legal guardians: name, age, contact details, emergency contacts, consents [and, where necessary, health and allergy information]. The purpose is to organise and run the programmes and to ensure that participants are supervised safely.

g) Embedded videos (Vimeo) Our website includes embedded videos from the provider Vimeo. Vimeo is operated by Vimeo, Inc., 330 West 34th Street, 5th Floor, New York, NY 10001, USA. When you access a page containing an embedded video, a connection to Vimeo’s servers is established. In the process, Vimeo receives at least your IP address, the page accessed, information about your browser and device, and the date and time of access. Vimeo may also use cookies or similar technologies and analyse your usage behaviour. If you are logged in to Vimeo at the same time, Vimeo may associate the visit with your user account. The purpose of embedding the videos is to present our video content in an appealing and technically stable manner. Information on how Vimeo processes your data can be found in Vimeo’s privacy policy: [https://vimeo.com/legal/privacy/policy].

h) Recruitment, volunteers and coaches For persons who have regular, unsupervised contact with children, we process application documents, references and a special private extract from the Swiss criminal record. The purpose is to protect children and young people.

4. Children and young people, child safeguarding

Our activities are governed by our Child Safeguarding Policy: https://www.coubertin-meets-dunant.ch/en/our-goals/mission
Photos and videos. We publish photos, videos and names of children and young people (under the age of 18), including on Instagram and LinkedIn, only with the consent of their parents or legal guardians. You may withdraw this consent at any time with effect for the future.
Reporting channel. Concerns and incidents can be reported confidentially to safeguarding@coubertin-meets-dunant.ch. We forward such reports to the ombudsperson’s office designated by the Foundation Board (“Kinderrechte Ostschweiz”). Reports may also contain sensitive personal data and are treated confidentially.

5. Disclosure of data and recipients

We only disclose personal data if you have given your consent, if we are legally obliged to do so, or if it is necessary for operating the website and for organising and running our activities. Recipients may include:

• Service providers: IT, hosting and email service providers, the newsletter provider, the payment service provider for donations and the video provider Vimeo [add providers]
• Auditors, fiduciaries and banks
• Partner organisations and external coaches, insofar as this is necessary for jointly running programmes
• The ombudsperson’s office “Kinderrechte Ostschweiz” and, in individual cases, specialist agencies or authorities in connection with child safeguarding reports
• Courts and authorities, including the foundation supervisory authority, where required by law or requested by the authorities
• Advisers, lawyers and insurers, where necessary to protect our interests or to comply with a legal obligation, for example in legal proceedings or insurance claims

We conclude appropriate agreements with service providers who process data on our behalf. Our staff and appointed service providers who have access to confidential information are subject to a duty of confidentiality.

6. Disclosure abroad

Certain service providers (e.g. the newsletter provider and Vimeo) as well as Instagram and LinkedIn may process data in Switzerland, in EU member states or in the USA. For transfers to countries without an adequate level of data protection, we conclude contractual safeguards, in particular the EU Standard Contractual Clauses (with the Swiss addendum), or rely on corresponding decisions of the competent authorities. [Add providers and countries; if Vimeo Inc. participates in the Swiss-U.S. Data Privacy Framework, this can be mentioned here.] In international programmes, participant data may be transferred to partner organisations abroad where necessary.

7. Retention and deletion

We process personal data only for as long as is necessary for the respective purpose.

• We delete newsletter data when you unsubscribe.
• We retain donation data and accounting records in accordance with statutory retention periods (generally ten years).
• We delete the application documents of unsuccessful candidates once the selection process has been completed.
• We process data relating to volunteers and coaches for as long as they work for us and thereafter only insofar as there is a legal obligation to do so.
• We store records relating to child safeguarding reports securely [add retention period].

Data may be retained for longer if you have given your consent, if there is a legal obligation or an order from an authority, or if we need the data for proceedings.

8. Security measures

We take appropriate technical and organisational measures to protect your personal data against unauthorised access, misuse, loss and unauthorised alteration. The website is secured by an encrypted connection (HTTPS).

9. Your rights

Provided that the legal requirements are met, you have the following rights:

• Access to the personal data we process about you
• Rectification of inaccurate data
• Erasure or restriction of processing
• Objection to certain processing
• Release or transfer of your data in a common electronic format
• Withdrawal of consent given, with effect for the future

These rights are subject to legal requirements and exceptions. We may refuse a request where legally permitted and will inform you of this, stating our reasons. For children who lack capacity of judgement, these rights are exercised by their parents or legal guardians.
To exercise your rights, please write to us at kontakt@coubertin-meets-dunant.ch or by post to the address given in section 1. We may request proof of identity.

10. Amendments

We may amend this privacy policy at any time. The version published on the website at the relevant time applies.

Further technical information

What our hosting provider stores automatically

The provider of these pages automatically collects and stores information in so-called server log files, which your browser automatically transmits to us. This access data includes:

• Name of the web page accessed
• Date and time of access
• Amount of data transferred
• Notification of successful retrieval
• Browser type and version, the user's operating system
• Referrer URL (the URL that referred to our website, e.g. Google Search)
• IP address and the requesting provider.

The provider uses the log data solely for statistical analyses for the purpose of operating, securing and optimising the service. However, the provider reserves the right to review the log data retrospectively if specific indications give rise to a legitimate suspicion of unlawful use.

Why cookies may be stored on your computer

To make your visit to the website more appealing and to enable the use of certain functions, this website uses so-called cookies on various pages. These are small text files that are stored on your device (e.g. mobile phone, tablet, PC). Some of the cookies used are deleted at the end of the browser session, i.e. when you close your browser (so-called session cookies, e.g. whether you are logged in). Other cookies remain on your device and enable your browser to be recognised on your next visit (so-called persistent cookies, e.g. storing your login details at your request). You can configure your browser so that you are notified when cookies are set and can decide whether to accept them, or reject cookies in general. Please note that without cookies, the functionality and ease of use of this website may be limited.

Use of Google Analytics

This website uses functions of the web analytics service Google Analytics. The provider is Google Inc., 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA. Google Analytics uses cookies. The information generated by the cookie about your use of this website is usually transmitted to a Google server in the USA and stored there. On behalf of the operator of this website, Google will use this information to evaluate your use of the website, to compile reports on website activity and to provide the website operator with further services relating to website and internet usage. The IP address transmitted by your browser as part of Google Analytics will not be merged with other Google data. You can prevent cookies from being stored by adjusting the settings of your browser software accordingly; however, please note that in this case you may not be able to use all functions of this website to their full extent. You can also prevent Google from collecting the data generated by the cookie and relating to your use of the website (including your IP address) and from processing this data by downloading and installing the browser plug-in available at the following link: [www.tools.google.co](https://www.tools.google.co)